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These Email Etiquette Tips Will Make You Sound Professional and Amicable

The team at Oxford at Santa Clara Apartments in Pflugerville, Texas finds it important that our residents lead healthy, well-informed lives. By presenting new ideas in our resident blog, we make it easy to stay up to date with the latest information on health, wellness, finances, and more.  

Even if you’re looking for the latest information on business-related matters, for instance, we have you covered with these tips on the proper email etiquette. Sure, email makes it easier for people to communicate across a virtual space, but there are wrong ways to approach these digitized letters. So, the next time you’re ready to press send on an email, keep these suggestions in mind.

Be Polite.

Since email is associated with speedy communication, it is tempting to be as short and to the point as possible. But in email, this can come across as curt and rude. Especially when composing business correspondence, be sure to retain the proper form of a business letter, including a salutation, clear introduction of the subject matter, and a proper signing off, even if it’s not as formal as “sincerely.” Even your casual acquaintances will appreciate a more proper form.

Be Discreet.

Email is easily sent, and then resent, to any number of recipients. Keep this in mind when you compose your missive. Don’t say anything in an email that you would not allow to be shared with others—chances are it might be! Gossip never belongs in an email, particularly business email.

Know When Email Is Not Appropriate.

Email is a wonderful way to communicate with loved ones. However, there are several instances when sending an email is not appropriate. As a rule of thumb, don’t email anyone with matter that you wouldn’t want to discuss in an email, if the tables were turned. Discussions about finances, relationships, or family matters also warrant a phone call. When in doubt, pick up the phone.

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